Physical vs Digital Planning

Hello Deskorators,

When it comes to organisation, we truly are blessed as a generation to have have all the tools that we could ever dream of at the tip of our fingers. Whether your weapon is a pen, or your trusty tablet, there are a plethora of ways you can create, check off and accomplish your to do lists, whilst not forgetting the birthday party you promised to attend on Saturday.

With an abundance of paper planners and diaries, in built calendars on our phones and a variety of to do list apps on your App Store, why is it still hard to remained organised? The likelihood is that you probably haven’t found your ideal system yet, or even the perfect medium between the two.

Digital planning

There is no doubt when I type this, but the biggest advantage to digital planning is simply in the name. It is digital! Tasks and appointments can be edited, erased and remind you any point during the day, whether you are sitting at your desktop at work, or relaxing in the bath. With many different types of apps out there, you can completely organise your life online, which brings me to the cons about digital planning.

Much like the highlights of digital planning, the cons are also in the name. It is digital! If you are relying on applications such as dropbox, Evernote, or other cloud based applications, you are completely relying on internet signal. What happens if your WiFi shuts off for a day, or you go on holiday and the 4G is terrible? All the trust you put into cloud based applications are now completely void. In addition to this, it is said that computers and robots cannot make mistakes, however I have repeatedly had issues with notifications simply not working, or popping up after the event has already occurred. And let’s not forget that one time where you dropped your phone down the toilet and lost all your information because it was all digital!

Physical planning

It comes to no surprise that planners have truly come into their own within the last couple of years. With your standard supermarkets such as ASDA or Wilkos in the UK, or Target and Michaels in the US having their own planning ranges and stationery, there is no wonder why so many are taking the time to write in a diary again. Planners can be portable, and are fully customisable, no matter what type of planning style you need or how you plan out your day. It has also been said that writing things down, whether that is a to do list or study notes, will actually help you to remember better without the need to refer back. Also, unless you lose your planner, there is no worry about your information being hacked, or not having to wait for the WiFi to kick in to be able to sync your appointments.

On the other side, physical planning is not perfect, just like its digital counterpart. Personal planners, small diaries or even a sheet of scrap paper can easily fit into pockets or bags. However, if you are using a large planner/diary, or perhaps even use multiple notebooks to separate each area of your life, you cannot take your diaries with you everywhere you go – unless you are happy to bring a suitcase with you to work (admit it – that would be pretty awesome!). Physical planners also cannot be changed as easily and especially cannot be shared with others such as family members or team members, unless you are happy to rewrite the same to do list, 5 times.

There we have it – our Physical vs Digital Planning write up! Which is the better method? As with everything when it comes to organisation, there is no wrong or right method, as long as it works for you. That is the key! If you know you can rely on your tech, then digital planning all the way! It is mostly safe, helpful and will shout at you when an event is coming up. But for some, nothing can beat the feel of paper, me included. Why not try both? This method works incredibly well for many people. Combining the two methods or giving both a try is one stepping stone closer to a much more organised life.

Until next time…

Amy x

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